Reservations: Advance reservations are always required. Seating is limited on our motor coach tours. Reservations will be held for seven (7) days pending the receipt of your deposit.

How to Make Reservations: Contact an office near you
office hours: 9:00am – 4:00pm Monday – Friday (closed on

Deposit Requirements of Motor Coach Tours:
1 day tours – payment in full
2 to 4 day tours - $50.00 to $150.00 per person
5 day & longer - $150.00 to $300 per person
All fly tours - $300.00 per person
All fly-motor coach tours - $300.00 per person

Final Payment: Final payment is thirty (30*) days prior to departure on motor coach tours and forty-five (75) days prior to departure on fly tours and fly/motor coach tours. Please note this date on your calendar…you will not be billed!!! *Some exclusion may apply based on vendor’s cancellation policies which may change final payment due dates.

Method of Payment: Trinity accepts cash, check, visa or master card credit cards.
Please Note: All tour prices are advertised at discounted cash or check price. Please add three percent (3%) if paying by credit card. A $30.00 fee will be accessed on all returned checks.

Cancellations & Refunds: Your deposit amount, as specified above, will apply to all cancellations and changes made less than the final payment date (30 days on motor coach tours & 75 days on all other tours) plus hotel, land, or airline fees which may be incurred. Trinity VIP understands that there may be reasons for making cancellations or changes, however, we cannot make any exceptions to this rule. We, therefore, strongly recommend you take Trinity’s Insurance Waiver that is offered on motor coach tours or purchase Travel Insurance for full coverage on large motor coach tours and all other tours. All refunds will be made within twenty (20) days of receipt of your cancellation notice. No refunds will be made for “NO SHOWS” on the day of departure. Please note: ALL ticket events are non-refundable. Refunds are not given on tours for attractions, meals, etc. For which individuals do not participate during tour. When a roommate(s) cancels, the remaining person(s) will be charged the applicable accommodation rate for the number of persons occupying the room.

Insurance: Trinity VIP offers an insurance waiver for specified motor coach tours. This insurance waiver will guarantee a refund up to seventy-two (72) hours prior to departure date.

Tours under $100.00 - $10.00 per person
$100.00 to $199.00 - $15.00 per person
$200.00 to $299.00 - $20.00 per person
$300.00 and up – Trip Assured Insurance required
**Some exclusion may apply – Qualifying tours will be marked**

Trinity VIP recommends Travel Insurance coverage for any motor coach tours over $300.00 and all other tours and cruises. Just click on the Travel Insurance link provided to sign up for insurance coverage for your tour or request insurance when speaking to an agent. Any coverage purchased is an agreement between the customer and that insurance company.

Tour Documents: Seven (7) to ten (10) days prior to departure, Trinity VIP will forward final tour documents. These documents will consist of luggage tags, tour itineraries, departure instructions, and general information.

Picture Identification: You should always carry some kind of proof of citizenship, preferably PICTURE ID any time you travel on motor coach tours, air tours, or cruises. At this time, a certified birth certificate and picture id is needed when crossing into Canada or Mexico. A picture id is required when checking in at the airport for all flights, foreign and domestic. Trinity VIP cannot be responsible for passengers who fail to provide required identification and documentation.

Tour Price Includes:

Transportation: Round trip transportation is provided
via luxury European style motor coaches. All coaches
used are wide-body (102”) with extra amenities.

Accommodations: Trinity VIP agents only work with hotels
that have above average ratings. Hotels are also chosen
based upon location, cleanliness, dining facilities, and
staff hospitality.

Special Requests: All special room requests need to be
made when booking your tour or at least thirty (30) days
prior to departure. We cannot guarantee that all
requests will be honored by participating hotels

Special Needs: Trinity VIP will make every effort to
accommodate travelers with special needs. We must
know in advance if you have a disability that prevents
your independence. You must be accompanied by a travel
companion that will assume full responsibility for your
care and mobility.

Site Seeing: All site seeing tours, guides, and attraction
admissions are covered in the tour price as stated in the
itinerary. For casino tours, all casino day stops listed
on the itinerary are MANDATORY. Tour guests may buy
out of a casino stop for $10.00 per person per casino stop.
(tips for step-on guides are not included and are at your
own discretion)

Meals: Only meals listed on the itinerary are included.
any meal stop with meal not included will be specified on
the itinerary as “on your own”.

Gratuities : All necessary tips such as bellman,
doorman, maid and dining room tips for meals specified
in the itinerary with the exception of meals offered on
casino tours.

Luggage Handling: Luggage handling is included unless
otherwise specified. Each tour passenger is allowed only
one suitcase and one small carry-on bag. Trinity VIP
will not assume liability for loss or damage of luggage
due to breakage, theft, hotel handling, or wear and tear.

Tour Price Does Not Include:

Gratuities: The customary gratuities to drivers and
tour directors are not included unless specified. If you
wish, such appreciations should be extended on a voluntary,
individual basis and not as a group. A suggested gratuity
will be noted at the bottom of your itinerary.

Gratuities for Cruises: You will be given guidelines
on expected tipping on cruises.

Meals: Any meals not stated on your itinerary.

Meal Gratuities: Gratuities are not included on any
meals offered in casino tour packages or any meals that
are “on your own”.

Personal Expenses: Valet and room service, telephone
calls and all other items or services of a personal

Seating Arrangements: Seating will be assigned to guests based on their time of reservation. Front seats are always reserved for the Tour Director and handicap
or special needs guests. (Doctor’s note may be required) Seat rotations will be at the discretion of the Tour Director otherwise assigned seats will be permanent.

Cruises: Trinity VIP group cruise packages include motor coach transportation to/from port, all meals and entertainment on board the ship, luggage handling (one bag per person), and a tour director for the duration of the cruise/tour. Please note: Optional tours and excursions are available on board the ship at additional cost. Also, gratuities to waiters and cabin stewards are not included, but are expected.

Cruise Payment Policy: Because of strict deposits, final payment, and cancellation structure of all cruise lines, Trinity’s deposit, final payment, and cancellation policy for cruises will be as follows:

Cruise Deposit - $200.00 to $500.00 per person based on cruise

Final Payment – will be due forty-five (45) to ninety-five
(95) days prior to departure depending on the cruise

Refunds – are based on the policy of each cruise line

Please Note: Cancellation insurance – Travel Guard Insurance – is highly recommended, as each cruise line has cancellation penalties.

Individual Cruises: Trinity VIP offers cruises to individuals not part of a group. Call you nearest office to speak to an agent for further details on arranging your next cruise.

Responsibility: Trinity VIP Travel, LLC and its agents act only as an agent for all suppliers and does so upon the express condition and agreement that it shall not be liable for any injury, loss, damage, accident, delay, irregularity, or expense arising from strikes, war, sickness, terrorist acts, government restrictions or regulations from an act of or omission of an individual, firm or corporation furnishing transportation, sight-seeing, hotel accommodations or service in connection therewith, nor for any other cause whatsoever to the disruption or change of advertised schedules, rates, or services to any other cause beyond its control. Trinity VIP will not be responsible for acts of god – hurricanes, tornadoes, snowstorms, etc. that may interrupt, cancel, or strand individuals on motor coach and/or air tours. The right is reserved to amend the itinerary advertised whenever transportation schedules or other factors make this necessary or advisable right is reserved to change any arrangement here set forth should conditions necessitate offering substitutions of equal value or to cancel the operation of any scheduled tour. The right is reserved to decline to accept or retain any person as a member of the tour or to cancel or alter any tour. If circumstances warrant such action due to lack of patronage, a full or equitable amount will be refunded. No carrier shall have to incur any responsibility or liability to any person taking these tours except liability as a common carrier.